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Steps involved in defining Project Scope (Updated 2019)

Did you know that project success is directly linked to project scope? No matter what method is used, project scope development is an important step in project management. This is the first step of project managers. It clearly defines the project goals, objectives, resources needed, and timelines.
What is the importance of defining scope? It can lead to project failure if the scope is unclear, incomplete, not finished, or poorly developed. It will be beneficial for the project’s success if the scope is clear and realistic, agreed upon, and well-defined.
A well-defined scope = Project success!
This article will explain the steps involved in defining scope, key elements that should be included in the scope statement and how to overcome any issues that may arise during scope development.
What is a project?
A project is a temporary initiative that has a clear beginning and an end. Its goal is to create a product, service or other desired result. The project ends when it has met its objectives. If they are not, the project is terminated. The Planning phase is the first step in a project. One of the most important components of a project is the development and implementation of the project scope.
Scope: What is it?
The scope simply refers to all the work required to achieve a project’s goals. The scope is the process of identifying and documenting project goals, outcomes and milestones, tasks and costs, as well as timeline dates and deadlines.
What is the right Project Scope for you?
When the scope is too large…
It can lose focus and energy if the project is finished.

If the scope is too narrow…
Although it is possible to be successful, the impact may be so minimal that the reaction might be “so what?” and “that’s all?”

When the scope is goal-oriented…
It may take 3-8 months to complete. Impact contributes to a strategic goal. Phased projects may be created if necessary.

How do you define Project Scope?
It is important to capture the scope of the project. Without a well-documented vision and a shared vision, the project won’t achieve the desired results. Scope development requires organization and a series steps.
Scope planning

Scope definition

Scope documentation

Scope management

Let’s take a closer look each step…
1. Scope planning
The project manager is responsible for determining the right project scope as part of the planning phase. These are some key questions that can help narrow down the scope of your project:
What does success look like for a project?

What are the factors that go into starting a project?

What are the project goals and objectives?

How will performance be measured?

Once these are established, the next step is to clarify all aspects of the project that are included or excluded (in scope/out scope).

Steps to start and stop the process upon which projects are based.

The project will or won’t focus on certain areas, products, or geographic regions.

Customers and stakeholders that the project will impact. Identify the business functions that should be included in your scope (e.g., Human Resources and Finance, Manufacturing, Information Technology and Customer Service). ).

Information Technology Systems and existing capital infrastructura that will be used.

These timelines include the expected project completion dates, improvements realization dates, and dates when impacts will start to be visible.

Staff members are subject to Assumption and/or Restraints